Adding students by hand and in bulk

Not everybody arrives through your registration link. Your existing roster certainly didn't. Two forms on Students then →Students cover the rest: Add student for one person, and Bulk add for a spreadsheet-style table.

Both create exactly the same thing a public registration creates, minus the confirmation email.

The students list

Students then →Students is every student your studio has ever had a record for — enrolled or not, active or not.

Above the table: a search across name, guardian and email, and a program filter.

Add student — one at a time

Students then →Students → Add student.

1. 1

   Student

   First name, last name and date of birth are required; email, phone, address and "how heard" are optional.

   Then, optionally, Program and Current belt rank. Picking a program enrolls them immediately, and the belt dropdown then lists that program's ladder.

2. 2

   Guardian

   First name, last name, email and phone, all required — see the note below. Address is optional.

3. 3

   Record paper waiver (optional)

   If your studio has active waivers, a card lets you record a signature you already have on paper: tick which waivers, then the date signed, the signer's name, their relationship and a note.

   Those go on file against the version that is current now, marked as recorded in person rather than online.

4. 4

   Save

   The student appears in the list marked Manual.

If a student with the same name and date of birth already exists, an amber warning appears — "A student with the same name and date of birth already exists at this studio. Continue anyway?" — with Cancel and a button to save regardless. Cancel and go looking first.

The program field enrolls them

Choosing a Program on this form creates an active enrollment there and then. Leaving it as No program (browse later) creates the student with no enrollment — they will not be on any attendance sheet until you enroll them from Students then →Enrollments.

For most migrations you want the program set here. It saves a second pass.

Bulk add — migrating a roster

Students then →Students → Bulk add opens a table that works like a spreadsheet.

Ten columns: First, Last, DOB, Program, Belt, G. First, G. Last, G. Email, G. Phone, Waiver date.

• It starts with five empty rows. + Add row adds more, up to 100.
• The Belt dropdown only becomes usable once that row has a program, and it lists that program's ladder.
• Waiver date records a paper signature for every active waiver at once. If your studio has no active waivers, the column is disabled and reads "no waivers".
• The counter underneath reads "12 ready · All filled rows valid", or tells you some rows have errors. Hovering a row shows what is wrong with it.
• Empty rows are ignored, so you never have to tidy up the extras.

Create N students submits the lot. Rows are saved one at a time and independently:

• successful rows turn green, lock, and show Saved;
• failed rows turn red and keep their contents so you can fix and resubmit;
• a possible duplicate is reported as "Possible duplicate" and is not created — use Add student for that one if you genuinely want it.

You get a summary toast: "18 students created. 2 failed."

What gets created either way

No confirmation email is sent. The family gets no "welcome" message from a manual add, which is what you want when typing in 60 people who have trained with you for years. Ordinary studio email — announcements, inactivity alerts — still reaches them normally.

The student detail page

Clicking through to a student opens the busiest page in the app: profile and age, guardians, programs and ranks, attendance recency, photo, their kiosk check-in code, waiver signatures, and — when your studio has payments connected — the Charge card and payment history cards.

See Charging a card for the payments half, and Setting up the kiosk for check-in codes.

Last reviewed 2 August 2026